Bear Run Inn - Cabins & Cottages Hocking Hills

 

Policies

  • You must be at least 21 years of age to make a reservation and at least one staying guest must be 21 years of age. The Renter agrees to take full responsibility for any accident; injury or damage that may result in or about the premises, to persons or property and that Bear Run Inn Cabins & Cottages (BRICC) shall not be held liable, or responsible for such injury, accident or damage. The Renter assumes all charges incurred and or damages to the premises, structures, or contents, during the stay, caused by the reserving party or its guests. BRICC reserves the right to charge the Renter's credit card for any damages or excessive cleaning from your stay. If you notice any problems upon checking in, please inform us immediately to avoid any damages being charged to your account. BRICC assumes no responsibility for damages or loss of items belonging to our guests. The Renter agrees to vacate the premises in clean condition and in as good of a condition as when entering. Inspection of the premises will be made by BRICC after termination of the rental period.
  • Any missing items will be charged the appropriate replacement cost plus labor. Do not rearrange any furniture or appliances. Do not decorate without written approval i.e. No silly string, or Christmas lights. No use of tape or adhesive on any surfaces. Do not disconnect, alter or add electronic appliances to the television system. As for any missing or damaged items, we will send you an itemized statement within 7 days of your departure. Examples of additional charges: $25.00 per hour, per staff member for additional cleaning, $25.00 for reconnection of the TV, VCR, DVD or Satellite System. $15.00 per Missing/Ruined Linens or Towels. See Charge List for Facility Damages below.
  • Rates are based on guest minimums per cabin/per night. Each additional adult guest is $25.00/person/night. Children ages 3-16 are $15.00/person/night. Children ages 0-2 are free. Rates do not include a 7.25% State Sales Tax and a 6.00% Bed Tax. All rates and taxes are subject to change without notice.
  • Red Oak Cabin has a 6 adult guest minimum, and Redbud Cabin has an 8 adult minimum when reserving.
  • Weekend rates apply on Thursdays, Fridays, Saturdays, and Sundays and certain Holidays.
  • Weekend Cabin/Cottage stays require a two night minimum stay which consists of a Thursday & Friday, Friday & Saturday or a Saturday & Sunday.
  • 50% deposit is required for all reservations (Inn & Cabins) payable by Credit Card. Balance is due 3 weeks (21 days) before arrival payable by CASH, VISA, MASTERCARD, DISCOVER, or AMEX
  • Reservations made 3 weeks or less from intended arrival will pay the entire balance due at the time of reservation.
  • The REGISTERED GUEST INFORMATION form must be on file before your arrival and to complete your reservation. We request a final registered guest occupancy count at least (3) weeks prior to arrival.
  • We reserve the right to close off unused bedrooms in the larger Cabins/Cottages when booking fewer guests than maximum occupancy.
  • All guests must be registered and visitors authorized by Bear Run Inn Cabins & Cottages.
  • Day Visitors (those not spending the night) will be charged $15.00 per person/per day.
  • Responsible children are welcome. All children must be under adult supervision at all times.
  • Fireworks, loud parties, music or sounds, illegal use of drugs, tents, campers or outdoor equipment are not permitted. Open fires are only permitted in designated fire pit areas: Goldilocks, Red Oak, Redbud & Evergreen Cabins and the Inn Pond/Shelter House
  • Occasionally appliances, hot tubs, fireplaces, etc, can malfunction. We will service and restore these amenities as quickly as we can, but are unable to make any rental concession for time without these items. Likewise, loss of electricity, water, or other "Acts of God or Nature" that are outside of our control will not result in a refund. Due to cleaning and servicing, hot tubs are sometimes not up to full temperature at the time of check in and may need additional hours to heat. We ask that you follow all guidelines and policies regarding use of amenities in order to keep them functioning at peak efficiency. Failure to do so may result in damage or excessive cleaning charges.
  • We will respond as soon as possible to clear snow and ice from driveways. However, four wheel drive is recommended in the winter at all of our facilities.
  • Bear Run Inn Cabins & Cottages will check the Hot Tub daily for health and safety reasons.
  • Bear Run Inn Cabins & Cottages are SMOKE FREE inside and outside. A $500.00 cleaning fee for smoking inside and/or $10.00 per cigarette butt found outside your facility will be charged to the credit card on file. You are welcome to smoke inside your vehicle.
  • NO PETS PERMITTED ANYTIME! If pets are found in your facility, you will be asked to leave with no refund. Any pet damages will be charged to the credit card on file. Charges will be determined based on the amount of damage incurred.
  • Our facilities are located in a rural setting. Insects and animals are a part of this environment. No refunds or abatements in the rent will be made due to the presence of such insects or critters.
  • Gift Certificates are valid for one year from date of purchase.
  • Bring firewood for fire rings, charcoal and lighter fluid for the grill, old towels or rags for wiping boots, etc and gear for fishing & hiking.

Check In Policies

  • We request an approximate time of arrival.
  • Check In: Any time after 3:30 pm.  Please call to see if an earlier check-in is possible.
  • Check Out: 11:00 am. We are unable to accommodate late check outs.

Cancellation Policies

  • $50.00 Cancellation Fee for each cabin and cottage.
  • Refunds are given on the following formula:
  • 32 days or more notice from scheduled arrival - Full Refund of Deposit minus the cancellation fee.
  • 22- 31 days notice from scheduled arrival - 50% Refund of Deposit plus the cancellation fee.
  • 21 days or less (including last minute reservations) – No refund of deposit plus the balance due will be charged to the credit card on file.
  • Any cancellation during the month of October will result in the balance due being charged to the credit card on file and no refund given.
  • In the event of an early departure or in the case of inclement weather, we are unable to give any kind of refund.

Facility Damage Fees

  • $10.00 per cigarette butt found at your facility
  • $15.00 per missing/damaged Linen, Bath Towel or Kitchen Towel
  • $15.00 per any missing silverware, dishes, or other kitchen accessories
  • $25.00 per missing/damaged Rugs
  • $25.00 per hour/per staff member for excessive cleaning
  • $25.00 per reconnection of TV, DVD, Wireless Internet & Satellite Systems
  • $25.00 per damaged deck cushion (i.e. cigarette burns, rips or tears)
  • $40.00 per damaged grill cover
  • $50.00 per vehicle NOT listed on the Registered Guest Information Sheet
  • $100.00 per hot tub drainage due to mistreatment of the hot tub ( i.e. broken glass, rocks, mud, silly string, confetti, toys, etc.)
  • $200.00 per broken hot tub butler repair/ replacement
  • $500.00 per hot tub lid replacement (sitting or laying items on the lid will result in damage)
  • Cost of damages will be determined for broken items, rips, stains, marks, cigarette burns¸ etc on furnishings and carpet in the facility.